How to automate a repetitive computer task with Incredible by showing it once
Incredible is a desktop assistant for Mac and Windows that clicks and types in your apps and browser. The feature people keep it for is teaching: you do a job once while talking through it, and Incredible saves it as a task it can repeat on request, on a schedule, or when something happens in your inbox. This guide walks through that process using the steps in Incredible’s Learn centre, then covers the usage limits and prices you should know before the trial ends.
By Fırat Papatya · Published · Updated · 5 min read
Affiliate disclosure: KUPONAUT is a tracking coupon from Incredible’s partner programme and may earn Kuponaut a commission at no extra cost to you. Steps and feature names are taken from Incredible’s Learn centre, read on 19 October 2026; this is a documentation-based guide, not a personal product review.
Step 1: pick a job that is the same every week
Teaching works on jobs you do the same way every time, where the details change but the steps do not. Incredible’s own examples are a weekly report built from the same sources, uploading invoices to an ERP, copying order or customer details from one system into another, and renaming and filing new files. If you do a job differently each time, there is no fixed way for it to learn, so start with something boring and regular.
Before you record, open everything the job needs (the apps, the spreadsheet, the folder) and close what it does not, so Incredible only sees the job. Know where the job ends: the report sent, the invoice uploaded, the file saved.
Step 2: turn on hands-free mode and say what you are about to show
On a Mac press fn + Space; on Windows press Ctrl + Alt + Space. In hands-free mode Incredible keeps listening without you holding a key, so both hands are free for the task. Say what you are about to teach, in plain words: for example, how you upload the week’s invoices to the ERP.
For one-off questions you hold the talk key instead (fn on a Mac, Ctrl + Space on Windows) and let go when you finish. The Quickstart suggests starting with that: open an email or a spreadsheet and ask what is on the screen, so you see how it reads the screen before you teach it anything.
Step 3: do the job and talk it through
Work through the task manually, the way you always do, and narrate what you are opening, what you are looking for and why. Incredible notes every click, everything you type or copy and each app or tab you switch to, and matches them to what you say. The guide’s tips are specific: say why, not just what (“I’m pasting this week’s totals into the Monday report” tells it the paste is the point); say the exceptions (“if the invoice has no PO number, I email the supplier instead”); name things as you use them (“the Sales 2026 sheet”, not “this one”); and teach one job at a time.
If you get lost, start over. Incredible’s guide puts it plainly: a messy run teaches a messy task. When the job is done, press the hands-free shortcut again to finish. The job is saved under Saved tasks in the sidebar, where you can rename it and change its steps.
Step 4: run it, and change what it learned
Ask for the job by name, such as “upload this week’s invoices”, and Incredible follows your steps as instructions rather than as a recording of clicks. According to the Teach guide, if a button has moved or a column has a new name, it still does what each step was for. Anything that sends, pays or deletes waits for your approval first; a card shows exactly what is about to happen and nothing moves until you say so.
To adjust a saved task you say what should be different next time: “next time, CC Fredric when the amount is over 10,000”, or ask it to also save the PDF in the Finance folder. Every run lands on Home grouped by day with a status (Working, Needs you, Upcoming or Done), and you can click Follow up to continue a task with everything it already knows.
Step 5: put it on a schedule or on Autopilot
A saved task can run without you asking. Scheduled runs it at a time you pick, once or on repeat (every day, weekdays, every week or every hour); you can say “every Friday at 9, run the weekly report” or add it in the app from the week view. Runs that already happened stay on the calendar with a check mark, and anything a scheduled task sends to other people still stops for approval.
Autopilot runs a task when something happens instead: “when an invoice email arrives, save the PDF to the Finance folder.” Every autopilot has a Whenever half and a Then half. Incredible checks the connected app every 30 minutes unless you pick another rhythm, and the app where the condition happens must be connected. Be explicit about approvals: if you say you want to approve first, it asks each time; if you say clearly that it should just do the work, it acts on its own, including sending things to other people. Each autopilot has an on/off switch and an Activity view of every check and action.
Usage limits: why the trial matters
Incredible sells usage, not features. The Billing and usage guide describes three meters on a standard plan (today, this week and this month); when one fills, Incredible pauses until it resets, and your work and history stay in place. Watch those meters during the 7-day trial while you run your real tasks, because they decide whether Pro is enough or you need Max.
Prices and the code
On 29 October 2026 Incredible listed four monthly plans per seat: Starter at $25 for lighter everyday use, Pro at $50 with 2x Starter's usage, Max at $179 with 3x Pro's usage and priority support, and Ultra at $500 with 10x Pro's usage, a founders’ Slack or Teams channel and use inside legacy systems such as a CRM or ERP. There is no yearly billing. The trial is now 7 days of Starter with a card added in the app: nothing is charged until it ends, and you then continue on Starter at $25 a month unless you cancel first. The terms say fees are non-refundable except as they provide, so the trial is your decision window.
Kuponaut’s tracking coupon KUPONAUT is recorded in Incredible’s partner programme as 50% off the first month, the same discount Incredible’s affiliate page describes for affiliate codes. We have not tested it at checkout, and the record predates the Starter plan; by our calculation it makes the first month $12.50 on Starter, $25 on Pro, $89.50 on Max and $250 on Ultra, with the full price from the second month. Enter it when you pick a plan and read the first invoice before paying.
| Plan | Monthly price per seat | What changes | First month with KUPONAUT (our calculation) |
|---|---|---|---|
| Starter | $25 | Full assistant for lighter use, email support | $12.50 |
| Pro | $50 | 2x Starter usage, optional onboarding | $25 |
| Max | $179 | 3x Pro usage, priority support | $89.50 |
| Ultra | $500 | 10x Pro usage, founders’ channel, legacy systems | $250 |
Prices from incredible.one/pricing on 29 October 2026, USD before tax. The code is recorded as first month only and has not been checkout-tested by Kuponaut.
Related code pages
- Incredible discount code — Tested at checkout November 4, 2026: 50% off your first month.
- Incredible: incredible ai pricing